Delay in Issuing Passports at RPO

Of course. A delay in the passport issuance process at the Regional Passport Office (RPO) level is a common issue. The status often gets stuck at “Under Review at RPO” or “Police Verification is Under Process” for a long time.

Common Reasons for Delay at the RPO

Pending Police Verification	Your passport application and police verification are pending for your respective police station.
Document Scrutiny Issues	The application in hold due to name, documents, and annexure mismatch with your application form.
Review Passport Documents at RPO	Regional Passport Office reviews your incomplete documents for verification.
Adverse Police Verification Report	Police submit an adverse report at RPO because the applicant’s documents are incorrect.
Background Check / Security Clearance	The applicant did not mention your FIR number, court case number, or court order in the application.
High Workload at RPO	Other reasons are a high workload in the regional passport office.
The file is Simply Missed or overlooked	The regional passport office is missing your passport file or overlooked it at that time.

Step-by-Step Action Plan for Delay

1. Check the Exact Status and Note Details	First, check your status and note the exact reason of pasport deley.
2. Visit to the Police Station for the Police Verification Delay	With original documents, visit your police station or SP office for police verification.
3. Use Official Online & Helpline Grievance Channels	Contact your official helpline number 1800-258-1800 and the grievance number.
4. The In-Person Visit to RPO with Appointment	Applicant personally visits the regional passport office with an appointment, including all original documents for review of the application.
5. Lodge Complainnt	File your complaint or mail it to RPO with proper reasons for your passport delay.

Check Passport Delay Status

1:	Visit the Official Website www.passportindia.gov.in
2:	Click on ‘Track Your Application Status.’ On the homepage.
3:	Enter Your Details. You will need one of these: File Number (15-digit number from your application receipt) Date of Birth(in DD/MM/YYYY format)
4:	View Your Status. Click “Track Status” to see your current application stage.

Common Reasons for Delays in Police Verification

Applicant Unavailable:	Not being present at the address during the police visit.
Address Discrepancies:	The difference between the address in the application and the physical verification.
Neighbor’s Negative Feedback:	Uncooperative or negative comments from neighbors.
Pending Criminal Cases:	Any FIR or ongoing case, even if not convicted.
Incorrect/False Information:	Any discrepancy found in the submitted documents or facts.
Lost Passport without FIR:	Failure to submit an FIR copy for a lost passport.

Under Review for Delay Passport

Wait Genially for a Few Days	You must wait at least 10-15 working days. It may change status after 15 days.
Call or Visit the Regional Office	Contact the regional passport office or visit with an appointment.
Lodge Complaint	You fill out your complaint in grievance website.
Mail to RPO	Finally, you mail the documents to RPO with proper reasons.

RPO Appointment for Delayed Passport

Step 1:	Visit the Official Website. www.passportindia.gov.in
Step 2:	Log in to the Passport Seva Portal with your registered credentials
Step 3:	Click “Schedule Appointment”
Step 4:	View Your RPO name and date
Step 5:	Finally, book your appointment and go to RPO with original documents.

Process Passport Delay Complaint

You can raise complaints at various stages of your delay application process from the Passport Kendra.

Online Portal	Via the main Passport Seva website: 1. Go to www.passportindia.gov.in 2. Click on the “Register Grievance” link in the top menu. 3. You will need your Application Reference Number (ARN).
Toll-Free Number	Call the 24×7 National Helpdesk: 1800-258-1800 (Toll-Free)
Email to the Regional Office	The email address is RPO
Grievance Portal (CPGRAMS)	Register on the Centralized Government portal: https://pgportal.gov.in

Delay in Issuing Passport Format

Subject: Delay in Passport Issuance – ARN: [Your 15-Digit ARN] – [Your Name]

To: [RPO Email ID or via CPGRAMS]

Respected Sir/Madam,

I would like to bring to your kind attention the inordinate delay in the processing of my passport application. My details are as follows:

Application Reference Number (ARN): [Your 15-digit ARN]
Applicant Name: [Your Full Name]
Date of Application: [Date of your PSK appointment]
Current Status on Portal: “[Copy the exact status from the website]”
Passport Office: [Name of your RPO, e.g., RPO Nil]

It has been over [Number] weeks since my application has been stuck at this stage, which is causing me significant inconvenience as I have [mention a genuine reason, e.g., an urgent travel plan, a job offer requiring a passport, etc.].

I request your kind intervention to look into the matter and expedite the process. I am ready to provide any further documentation or information required.

Thank you for your time and consideration.

Sincerely,
[Your Name] [Your Registered Mobile Number] [Your Address]

Other Passport Office Complaint