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Close Previous File Number or Passport Application

 

“Closing a Previous File Number” means you are formally asking the passport authorities to cancel or terminate an old, pending application so that you can submit a fresh application. Need to close a Previous Application as follows.

  1. You Have a Pending Application

       2. Application Status can not change weeks.

       3. You Made a Major Mistake

       4. You Lost the Acknowledgment Slip

       5. System Error

 

How to Close a Previous Application / File Number

There are two primary ways to do this. Method 1 is the most common and recommended first step.

Method 1: Through the Passport Seva Website (Online)

  1. Log in, go to the Passport Seva website.
  2. Navigate to the Option, “Close Current Application and Apply Fresh”.
  3. Select the Application
  4. Choose the Reason: Select a reason for closing the application.
  5. Confirm the Closure of your action.
  6. Wait for the Lockout Period for 3 days
  7. Apply Fresh after the lockout period is over

 

Method 2: By Visiting the Passport Seva Kendra (PSK) / RPO

  1. Log in, go to the Passport Seva website.
  2. Schedule an Appointment at the Regional Passport Office
  3. Prepare a simple application letter addressed to the “Passport Officer.”
  4. Gather Supporting Documents: Pan Card, Aadhar Card, and Birth Certificate.
  5. Visit the RPO to submit the written request and documents

 

RPO Appointment for Closing  a Previous File Number

Step 1: Visit the Official Website. www.passportindia.gov.in
Step 2: Log in to the Passport Seva Portal with your registered credentials
Step 3: Click “Schedule Appointment”
Step 4: View Your RPO name and date
Step 5: Finally, book your appointment and go to RPO with original documents. 

Book RPO Appointment

 

Complaint Against Closing File Number

You can raise complaints at various stages of your passport application process from the Passport Seva Kendra. 

Online Grievance Portal  Via the main Passport Seva website:
1. Go to www.passportindia.gov.in
2. Click on the “Register Grievance” link in the top menu.
3. You will need your Application Reference Number (ARN).
Toll-Free Helpdesk Number Call the 24×7 National Helpdesk:
1800-258-1800 (Toll-Free)
Email to the Regional Passport Office The email address is RPO
Public Grievance Portal (CPGRAMS) Register on the Centralized Government portal: https://pgportal.gov.in

Find Other Contact Number

 

Close Previous File Number Format

EMAIL

Your Full Name
Your Complete Address
Your City, State, PIN Code
Your Registered Email Address
Your Registered Mobile Number
Your Passport Application Reference Number (ARN)

 

Date: [Date of Writing]

To,
The Passport Officer
Regional Passport Office
[Address of the RPO] [City, State, PIN Code]

 

Subject: Request to Close Previous Passport Application File – [Previous File Number] 

 

Sir/Madam,

I, [Your Full Name], hereby humbly request that you kindly close my previous passport application file to allow for the processing of a new application.

The details for the previous and new applications are as follows:

A) Previous Application Details (To be CLOSED):

  • Previous File/Application Number: [Enter the old file number, e.g., PSKXXXXXX/YYYY]

  • Date of Previous Application: [Approximate date, if known]

  • Name: [Your Full Name as in old application]

  • Date of Birth: [Your Date of Birth]

Reason for Request:
I am unable to proceed with my new passport application as the system indicates that a previous file number exists and must be closed first. [You can add a brief reason for the new application, e.g., “I wish to reapply for a fresh passport” or “My previous application could not be completed due to passport issues.”]

I request you to please take the necessary steps to close my previous file number [Previous File Number] at the earliest. This will allow my new application with ARN [New ARN] to be processed smoothly.

Thank you for your prompt attention and cooperation in this matter.

Sincerely,

(Your Signature)

[Your Full Name]

Enclosures:

  1. Self-attested copy of the acknowledgment or document related to the Previous Application (if available).

  2. Self-attested copy of the acknowledgment for the New Application (ARN).

  3. Self-attested copy of your Aadhaar Card or other government-issued photo ID.

 

Key Points to Close File Number

  1. Once you close the previous file, you will get a new Application
  2. The fee paid for the previous application is generally not refundable. 
  3. This is your chance to ensure all details
  4. Since you are re-applying after a closure, especially for a DOB change,

Close Previous File Format in PDF or Word

Find Format in PDF

 

Passport Application & Information
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